Privacy Policy
Talos AI Systems Ltd ("Talos AI", "we", "us", or "our") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your information when you visit www.talosai.co.uk or contact us about our services.
1. Who We Are
Talos AI Systems Ltd is registered in England and Wales. Our registered address and company details are available on request. For data protection enquiries, contact us at: gareth@talosai.co.uk
2. What Data We Collect
We may collect the following personal data when you interact with our website or services:
- Name and job title
- Email address and phone number
- Company name and size
- Information you provide during discovery calls or email enquiries
- Technical data such as IP address, browser type, and pages visited (via cookies)
3. How We Use Your Data
We use your personal data for the following purposes:
- To respond to your enquiries and book discovery calls
- To provide our AI consultancy services
- To send you relevant updates or resources (with your consent)
- To improve our website and understand how visitors use it
- To comply with our legal obligations
4. Legal Basis for Processing
We process your data on the following legal bases under UK GDPR:
- Legitimate interests — responding to business enquiries and providing our services
- Consent — for marketing communications and non-essential cookies
- Contract — where processing is necessary to fulfil a service agreement
- Legal obligation — where required by law
5. Cookies
Our website uses cookies to understand how visitors use our site. These include:
- Essential cookies — necessary for the site to function
- Analytics cookies — help us understand visitor behaviour (only with your consent)
You can manage your cookie preferences at any time via your browser settings.
6. Data Sharing
We do not sell your personal data. We may share data with trusted third-party service providers (such as our booking platform and email tools) solely to operate our business. All third parties are required to handle your data in compliance with UK GDPR.
7. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law. Enquiry data is typically retained for up to 2 years.
8. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict our processing of your data
- Data portability
- Withdraw consent at any time
To exercise any of these rights, contact us at gareth@talosai.co.uk. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).
9. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page with the date of last update.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Gareth Davies, Talos AI Systems Ltd
gareth@talosai.co.uk